About this Policy
You have rights under the GDPR:
• To access your personal data
• To be provided with information about how your personal data is processed
• To have your personal data corrected
• To have your personal data erased in certain circumstances
• To object to or restrict how your personal data is processed in certain circumstances
For more details, please address any questions, comments and requests regarding our data processing practices to the Membership secretary (firstname.lastname@example.org). The Lawful reasons for processing your data. We have two lawful reasons for processing your data, which is: (a) processing of your data is necessary for the administration of your membership contract (b) processing of your data is necessary to manage the delivery of the printed AIRSHIP Journal and electronic LTA News service. The table below gives further explanation of which lawful reason applies to which data, why we collect it and who we may be required to share it with. The Association will make every effort to ensure data is only shared with organisations that are GDPR compliant.
What Information we collect, why we collect it, and who we share it with
In addition to the reasons stated below, the Association may have to disclose your data where we have an inescapable legal obligation, and the Association will also capture, and temporarily keep, minimal personal data about non-members who are attending conferences, webinars and other events.
Enquiries and other communications with the Association
When enquiring about the Association we may hold your details for a period of time to deal with the enquiry. Any e-mails and other communications with the Association will only be retained for a period of time appropriate to the content or request. Association e-mails will be purged on a regular basis.
How we protect your personal data
The Data Controller will process membership information electronically and hold all information on a database using the Membermojo system. An electronic backup of this information will be managed by Membermojo as part of their service delivery to the Association. A Mailing List will be generated from the database for each edition of AIRSHIP and provided electronically to the Association’s appointed
Distributor. An e-mail List will be generated from the database for each LTA News mail-shot and provided to the Association’s Editor. Paper copes of data will be not be held anywhere. If it is necessary to transport data it will be via secured storage media. Any on-line payments we take from members will use a recognised online secure payment system (STRIPE).
In the unlikely event of a breach of the security of data we will notify members promptly and we will never sell or pass on your personal data.
Request to see your personal information
If you wish to know what personal data the Association holds please login to the Membermojo system and view your personal record, or email the Membership Secretary (email@example.com) and he/she will respond within 14 days of the request.
Accuracy and retention of data
Individual members are responsible for informing the Association of any changes to their personal data (e.g. address or telephone number changes) and can do this by logging on to the Membermojo system and making the changes to their membership record directly. If you do not wish to do this, it is possible to e-mail any changes to the Membership Secretary (firstname.lastname@example.org) and the Secretary will make the change for you. Members will be asked to check and confirm their personal data at each renewal date. All data is kept electronically in the Association’s membership database managed by Membermojo. Your personal data will be kept for the duration of your membership of the Association, and for a period of 3 years after your membership lapses, or is terminated by you, in case you should wish to re-join at a later date. You may, of course, request this data to be deleted sooner. Some data may be unavoidably kept for longer periods in backup copies of the database. In some circumstances, data may be kept for a longer period for reasons of legal and civil action, or other ongoing case management.